URBA 2010 Scarecrow Festival & Harvest Market Committee Roles

Total Committee Members Required: 14
Hours shown are total hours for each committee role, not per committee member.

Scarecrow exhibits and contests

  • Two committee members
  • Role would involve assistance with the scarecrow creation by families at event, business scarecrow sponsorships, photo gallery, online contest, prizes etc
  • Approx hours required 2 per month for meetings and 4 additional hours per month – more if doing business sponsorships

Harvest Market

  • Two committee members
  • Role would involve assistance with vendor recruitment, contracts, management
  • Agricultural history display (utilize RMS students)
  • Other activities such as horse drawn wagon rides, pumpkin carving, straw bale maze
  • Approx hours required 2 per month for meetings and 8 additional hours per month – more close to event

Kids Corner

  • Two committee members
  • Role would involve assistance with children’s activities such as face painting, clowns, magic show, balloon animals, inflatable fun zone, sumo wrestlers, dress up race, pumpkin painting – also would involve organizing children’s entertainment
  • Approx hours required 2 per month for meetings and 8 additional hours per month – more closer to event

Entertainment Stage

  • Two committee members
  • Role would involve recruiting and organizing entertainers for main stage throughout event, invitations to local dignitaries, creation of program
  • Also would include the ‘Rutland’s Got Talent” competition
  • Approx hours required 2 per month for meetings and 8 additional hours per month – more closer to event

Marketing & Media Relations

  • Two committee members
  • Role would involve assistance with design and distribution of collateral materials including posters, brochures, online, print and radio advertising, creation of press releases and strategic relations with media partners
  • Would also include having promotional materials at other events in the Central Okanagan leading up to our event
  • Creating a brand for this event that co-identifies with URBA
  • Assistance with social networking strategy
  • Approx hours required 2 per month for meetings and 8 additional hours per month – more closer to event

Volunteer Management

  • Two committee members
  • Role would involve assistance with recruiting, training, engaging, empowering and thanking volunteers utilizing the volunteer management plan
  • May also involve finding a sponsor for volunteer T shirts and gifts and planning of a volunteer appreciation event
  • Approx hours required 2 per month for meetings and an additional 6 hours per month – triple that closer to the event